Why employee involvement is important
According to the Gensler Global Workplace Survey 2025, which included more than 16,800 employees from 15 countries and 10 industries, 30% said their office had been upgraded in the last three years. And of those cases, only
Those who were involved reported having better access to the places they needed to work, more choices about where to work within the office, and generally better ratings of comfort, usability and psychological well-being in these spaces.
In practice, this means that if the management of the company lets the office design “from above”, without the opinion of those who work in it, you often end up with spaces that do not correspond to the daily reality – they are undersized, poorly located or simply do not feel that the space really belongs to the people who use it every day.
What happens when people are part of the process
Involving employees in office planning and design brings concrete benefits, which Gensler backs up with numbers:
- 2.5 times more likely to have a positive experience – employees involved in the design process report that their offices are significantly better suited to them.
- 30-40% better access to needed work zones – especially for technical and administrative roles that are often overlooked.
- Up to 37% more choice of where to work – engaged people have a more diverse range of working environments: from quiet rooms for concentration, to collaborative zones, to spaces for relaxation.
The result is not only better employee satisfaction, but also more efficient use of space.
How to do it – proven wiring methods
Gensler recommends several steps to engage employees effectively:
- Opinion and needs surveys – questionnaires covering a broad group of people to find out what is missing or working in the office.
- Focus groups and guided discussions – debates with people from different departments and roles.
- Post-move-in evaluation – collecting feedback and flexibly adjusting the space according to user experience.
At Perspectives, we help companies better understand how their teams will actually use the office. With Workplace Consulting we involve employees in the design of offices – because they are the ones who spend every day in them.
Research findings also apply in the Czech Republic
There are companies in the Czech Republic and across Europe that have specific cultural and organisational contexts – but the principles are the same: the people who actually use the offices often have different needs than those who decide on their design. Involving these people helps to uncover these needs, to better align the design of the space with practical realities and thus increase satisfaction, productivity and usability.
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